Medical records contain important information about an individual’s medical history. A record is started at Student Health Services (SHS) for most students enrolled at The College of New Jersey (beginning with the student’s pre-admission “Health Form”).
The information contained in your medical record is strictly confidential and is not released to anyone without your written consent except to comply with state and federal laws (i.e., subpoena, court order, health department reporting requirements, etc.). SHS retains student medical records for 10 years after a student leaves TCNJ.
To obtain or release copies of your medical record, complete and bring or mail a written request to SHS. You may either use our Authorization to Release Health Records from TCNJ or if you have a problem viewing this online form, you may simply submit a letter to us. We cannot accept verbal requests.
This letter must include the following information:
- Your full name
- Your full name while attending TCNJ (if different)
- Your TCNJ Student ID number (we realize that not all students have this number – in this case, please provide the last 4 digits of your social security number and make sure to record your date of birth where requested.)
- Your date of birth
- The date you entered and exited TCNJ (if appropriate)
- The specific information you would like released; you must also include a time frame (example: Sept. 2004 to May 2005) and the type of information (example: immunization record; TB test record)
- Your signature and the date (we cannot legally process those requests that are not signed)
This service is free. Allow 7 business days for processing of request.
Mail requests for records and payment to:
The College of New Jersey
Student Health Services
P.O. Box 7718
Ewing , New Jersey 08628
Requesting Records from Counseling & Psychological Services (CAPS) or TCNJ Planned Parenthood Office:
To request your record from TCNJ Counseling & Psychological Services call (609) 771-2247.
To request your health record from the Planned Parenthood TCNJ Office, contact Planned Parenthood at TCNJ at (609) 771-2110. Please note that Planned Parenthood is open only during the Fall and Spring semesters. They are closed during semester breaks and in the summer. If you need your health record and Planned Parenthood is closed, please call the Planned Parenthood main office at 437 East State Street, Trenton, N.J. at (609) 599-4881.
